My GTD Weekly Review

Updated: 2023-10-31

Capture and Clarify

Outlook (Work): Process your work inbox to zero. Decide on the next action for each email or delegate, defer, delete, or archive.
Apple Mail (Personal): Process your personal inbox to zero. Decide on the next action for each email or delegate, defer, delete, or archive.
Due: Review your reminders. Add new ones if necessary and remove or reschedule those that are no longer relevant.

Day One: Go through your journal entries for the week. Highlight any insights or tasks that need to be carried forward.
Shaarli Bookmarks: Review your bookmarks. Tag and share.
Reader/Read-It-Later Entries: Skim through your saved articles or content. Decide if you’ll read, archive, or delete each entry.
OneNote (Work): Review and organize your work notes. Ensure they’re categorized and easily accessible.
Apple Notes (Personal): Review and organize your personal notes. Ensure they’re categorized and easily accessible.

Inbox: Review and process all items in your Things inbox. Ensure each item is assigned to a project or area, or decide on another appropriate action.
Tasks Review: Go through tasks for all projects and areas. Confirm that each task has been reviewed and is correctly categorized.
Move tasks due next week to the “Anytime” section.
Reassign tasks that don’t need to be completed next week to the “Sometime” section.

Review all files and shortcuts on your desktop.
Archive or move essential files to their appropriate folders.
Delete any unnecessary or temporary files.
Go through your downloads folder.
Move important files to their respective folders or archive them for future reference.
Delete any redundant or unneeded files.
Skim through your main document folders (e.g., “Documents”, “Pictures”, “Videos”).
Ensure files are in their correct sub-folders.
Archive older files that you don’t frequently access but still want to keep.
Delete any duplicates or unnecessary files.

Remove any items that don’t belong on the desk, such as dishes, unrelated books, or miscellaneous items.
Ensure all pens, pencils, and other stationery items are in their holders or drawers.
Use trays or organizers for essential documents or items you frequently access.
Consider using cable management solutions like clips or sleeves to keep charging cables and other wires tidy.
Wipe down the desk surface with a suitable cleaner.
Clean your keyboard, mouse, and monitor screen.

Upcoming Week: Look at your calendar for the upcoming week. Block time for important tasks and set priorities.
Goals & Projects: Review your long-term goals and projects. Ensure your tasks for the upcoming week align with them.

Open Day One Journal, write down anything that’s on your mind. This could be tasks, ideas, or things you’re waiting for. Decide on the next actions for each.